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Portage Holiday Market Application 2023

  1. Portage Holiday Market Application: December 9, 2023
  2. What is your preferred method of communication?*
  3. (Please list all products, and be specific. If you plan to resell any products, please provide names and contact information for all farms or businesses where you will be purchasing these products)
  4. Identify the primary product category that best represents what your business will sell:*
  5. Check all boxes below that describe your operation and production practices: (*By USDA definition)*
  6. Please write a short biography/story (5 sentences), such as your mission, production practices, history, etc. that we can place on the website/Facebook to promote your business.
  7. Will you require electricity for your business at this event? *
  8. Select each line item to which you agree; leave blank those to which you do not agree (not applicable to your farm or business):*
  9. Electronic Signature Agreement*

    By signing below, you certify that the information provided on this application is true and accurate and pledge that, as a vendor of the Portage Holiday Market, you will abide by the 2023 Portage Arts & Craft Market Rules and Guidelines. 

  10. Release of Liability

    I, the undersigned, consent to participate in the Portage Holiday Market or being the parent or legal guardian of such a participant. In consideration of my or another’s participation in the Portage Holiday Market hereby for myself, and any participant for who I am a parent or legal guardian, release, discharge, waive and hold harmless the City of Portage, its officers, agents, representatives, and employees, from and against any and all liability, actions, causes of actions, claims known or unknown now existing or that may arise in the future arising out of or connected in any way from participation in the Portage Holiday Market even though liability may arise out of negligence or carelessness on the part of the persons or entities mentioned above. I also hereby for myself or any participant for who I am a parent or legal guardian, waive, release and discharge any and all claims for damages for death, personal injury or property damage which may subsequently accrue as a result of participation in the Portage Holiday Market. I acknowledge that the City of Portage is not to be held responsible for damaged or lost items submitted as participation in the Portage Holiday Market.

    I understand and acknowledge that accidents may occur during an event or activity which may result in personal injuries and/or property damage as a consequence thereof. Knowing the risks involved, I nevertheless, agree to assume those risks and to release and hold harmless all of those persons and entities mentioned above who, through negligence or carelessness, might otherwise be liable to me, or my heirs or assigns, for damages.

    I, further understand the hazards of the novel coronavirus (COVID-19) and its variants, and am familiar with the Centers for Disease Control (CDC) and prevention guidelines regarding this disease. I acknowledge and understand that the circumstances regarding this disease are changing from day to day and that, accordingly, the CDC guidelines are regularly modified and updated and I accept full responsibility for familiarizing myself with the most recent updates. I will adhere to CDC guidelines, and regardless of the risks associated with COVID-19 and its variants, which I readily acknowledge, I hereby willingly choose to participate in the City of Portage activities. I fully assume the risk of illness or death related to this disease arising from my being on the premises and participating in the activities.

    It is further understood and agreed that this waiver of release is an assumption of risk and is to be binding on my heirs and assigns. I agree to be fully responsible for any injury or damage to any non-participant who may accompany me and hold the City, its officers, agents, representatives and employees harmless from any liability or actions which may result. I further agree to abide by and accept all of the rules conditions and regulations of the City of Portage, which are a condition of my participation in this program.

  11. Release of Liability - Electronic Signature Agreement*

    By checking the "I agree" box below, you have read and agree to the Release of Liability agreement

  12. Publicity Release Form

    The City of Portage has my permission to use my or my child’s photo/image, voice or an item created by myself or my child including photos, drawings/illustrations, sculptures or other submitted item for promotional or educational purposes only including exhibition displays. The City of Portage will receive the right to reproduce, at its own expense, images including, but limited to printed materials, online publications, news releases, videos, advertisements, media sites, website and social media outlets. I also provide permission for my name to be used in conjunction with the photos, videos or exhibition items for display, however in the case of a child under 18 years of age, only the first name and last initial will be used. I also understand that no royalty, fee or other compensation shall become payable to me, or my child, by reason of such use. I hereby release the City of Portage and its agents and assigns from any and any claims which may arise out of or are in any way connected with such use. If signing this Publicity Release form on behalf of a child (under 18 years of age), I certify that I am the parent or guardian of that child listed below.

  13. Publicity Release - Electronic Signature Agreement*

    By checking the "I agree" box below, you have read and agree with the Publicity Release Agreement

  14. Certificate of Liability Insurance

    [  ] Required 30-days prior to attending the Portage Holiday Market; a copy of your organization's certificate of General Liability Insurance policy in the amount of $1,000,000 per occurrence and Motor Vehicle Liability Insurance policy in the amount of $1,000,000 per occurrence combined single limit for Bodily Injury and Property Damage. Coverage shall include all owned vehicles, non-owned and hired vehicles. All coverage as described above shall be endorsed to reflect the following as Additional Insured: "City of Portage, its elected or appointed officials, all employees, volunteers, all boards, commissions, and/or board members, including employees and volunteers thereof (except Workers Compensation)". It is understood and agreed by naming the City of Portage as additional insured, coverage afforded is considered to be primary and any other insurance the City of Portage may have in effect shall be considered secondary and or excess. Named organization must require proof of insurance coverage, as stated above, from all sub-contractors and vendors.

    All policies, as described above, shall include an endorsement stating that it is understood and agreed thirty (30) days, Ten (10) days for non-payment of premium, Advanced Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change shall be send to the City of Portage Purchasing Manager, 7900 South Westnedge Ave, Portage, MI 49002.

  15. Certificate of Liability Insurance - Electronic Signature Agreement*

    By checking the "I agree" box below, you have read and agree to the Certificate of Liability Insurance agreement 

  16. Electronic Vendor Signature Agreement*

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date. By signing below, you certify that the information provided on this application is true and accurate and pledge that, as a vendor of the Portage Holiday Market, you will abide by the Portage Holiday Market Rules and Guidelines.

  17. For Portage Parks and Recreation Staff ONLY
  18. Leave This Blank:

  19. This field is not part of the form submission.